Most people today understand the importance of both online and offline access to their Apple mail backups. This is why they are looking at solutions which let them backup emails to both cloud storage as well as local or external storage. Portable HDD storage is a great option for external storage for email backups because you can access your data on the go. Apart from that, this storage is also safe from online threats and modern drives are sturdier too.

Users don’t just need solutions that can backup Apple emails on different sites but also which can do so using minimal space and with enhanced protection if needed. Apart from manual effort and complexities, lack of such features are also reasons that manual methods and free tools don’t work too well for email users.

What works best for email users today is a top-notch professional tool like Mail Backup X which is sturdy, safe, beginner friendly, and very flexible. This Apple email archiving tool offers multiple storage options, multiple email backup options, various in-built features, and premium support. It is designed as a long term email management solution which along with already affordable packages simply makes it invaluable.

This article also shows you the method to backup your Apple emails and sheds light on its features.

Mail Backup X features

• Cross platform: works seamlessly for Mac and Windows devices.
• Broad email compatibility: supports almost every major email service and platform
• Flexible storage: lets you save Apple mail backups locally, on external drives, or in the cloud.
• Automated scheduling: you can set up incremental or full backups.
• Filter item: you can backup only selected mailbox data.
• PDF archiving: you can convert emails into PDF files.
• Built-in mail viewer: you can access backed up Apple mails without restoring.
• Data optimisation: the 3x data compression reduces storage and bandwidth use.
• Enhanced security: you have the option of double layered encryption.
• Multi-format export: you can export emails to multiple file formats.
• Ongoing support: you get free round the clock assistance.

Benefits of using Mail Backup X – why is it the most amazing Apple mail backup and restore solution

• With automatic and incremental backups, you will never lose critical mails.
• While cloud storage offers anytime, anywhere access, local and external backups keep you covered offline.
• It saves time and space with features like advanced compression, partial backups, and incremental backups.
• Data is kept secure with top notch security features.
• It adapts to your needs with different packages for teams and individuals along with top ups which can add more email profiles.

This email management solution lets you prevent data loss with automatic backups and also organise your emails with PDF archiving and export features. Get it right away.

Step by step guide for Apple mail backup

See how to simplify Mac mail backup with Mail Backup X

Download the tool and set it up.

Launch Mail Backup X to begin the backup process.

You will see the first window. See the options and click on set up a new backup profile.  

In the next window that opens up you will see various email services. Click the Apple Mail icon.

In the next step, the tool asks for your credentials. Here, you need to login to your email ID associated with your Apple mail service.

After you login, the app shows you all the emails associated with this email profile.

Here you get the filter item feature which lets you backup only that data which you need. Go ahead and select the needed emails items and folders here.

After choosing the mails, click Continue.

Now the tool opens the customisation window. This window has many settings which lets you modify the backup as per your needs.

The various settings which you can modify in this advanced window are as follows:

• Naming this email profile
• Choosing storage location which can be single or multiple, online as well as offline
• Choosing encryption for your email backup
• You can also sync a USB drive in these settings

It is here in this window that you can easily choose HDD drive for portable backups. After you modify these settings, click on Save to begin the backup process.

This tool also allows you to track the backup process under the activities section.

This was a step-by-step guide for Apple email backup using this five star rated tool. As you can see, it is a completely beginner friendly process.

This was the step-by-step process of backing up Mac mail emails with the help of professional Mail backup X tool

FAQs to Backup Apple Mail to Portable HDD Drive

Why is it suggested to use both offline and online storage for backed up Apple mails?

This is suggested for maximum data safety. Offline backups may be inaccessible due to certain reasons and so can be online backups. Using these different sites helps you overcome their vulnerabilities.

Can I skip some folders when I backup Mac emails with Mail Backup X?

Yes, you can skip folders and attachments you don’t want to backup.

Which cloud services are supported for remote email backup for Mac?

This tool lets you backup to Google Drive, PCloud, OneDrive, and Dropbox. You need to have a subscription for the service you are choosing.

I understand that five mail profiles can be managed with this tool. What can I do if I need more profiles later on?

You just have to get a $20 top up which will add ten more profiles.

I need the Team edition. Can the admin run the backups remotely if a team member is unavailable?

Yes, the admin can run remote backups with Mail Backup X. You can get the Team edition for 5, 10, 20, 30 or more users.

Download Free Demo Version

Mail Backup X is a very powerful tool for customized Apple mail backups and also allows restoration and export of emails. It boasts of a versatile and flexible technology that makes email management effortless for everyone. You can even check these features and benefits with a free demo before getting the full version.